About
Built for the office that runs a few RFPs a year
For the nonprofits, districts and small local governments that issue RFPs and have to show how they chose.
Mission
Rovaryn Digital Inc. builds focused tools for underserved B2B markets. For an organisation that issues RFPs, focused means doing one job well: an evaluation that is independent, consistent and explained, and a record of it that survives a protest or an audit. It is a defensible evaluation record, not an e-procurement suite.
Why this product exists
Grant-funded nonprofits, school districts, special districts and small local governments issue only a few competitive-proposal RFPs a year. The person running each one is usually a procurement coordinator, a grants or finance manager, a school business official, a program director or the chair of an evaluation committee, and evaluating proposals is one part of a much bigger job.
Each time, the file gets rebuilt from scratch: weighted criteria, scoresheets, a variance check, consensus minutes, a price tabulation and an award memo. It lives in Excel and Word, and it looks different from one solicitation to the next. Yet that file is the evidence. A weak evaluation record is what loses a protest or draws an audit finding on a grant-funded award, and for grant recipients the 2 CFR 200 competitive-proposal requirement makes the record mandatory.
The options on offer don't fit. Free templates from state offices and consultancies cover the layout but not the computed parts: variance flags, normalised price scoring, ranking and an audit trail. Full e-procurement suites are sold through demos and implementation, which is a lot to take on for an office that scores a handful of RFPs a year.
This product is the middle ground: a focused, self-serve workspace for the evaluation record. You build weighted criteria with anchored ratings, evaluators score independently, consensus and its rationale are written down, prices are normalised, and the award file is assembled with an audit trail behind it. It is meant to be set up in an afternoon rather than rebuilt for every solicitation, and priced so it can be bought without running a procurement of its own.
What it will never do
It never makes the award decision, and it never scores a proposal for you. It gives no legal or procurement advice. It does not publish solicitations, take bids from suppliers or run a supplier portal, which keeps it a small tool rather than a suite. The rules it carries are US-focused, and every threshold and clause reference shows its source and the date it took effect.
Values
A defensible record over speed
The point is a file that holds up when a vendor protests or an auditor asks how you chose. Every step is recorded as it happens, so the explanation already exists when someone needs it.
Evaluators stay human
Every score comes from a person on your committee, entered independently. The software never scores on anyone's behalf, and that is what makes the result defensible.
We record and compute; you decide
The workspace tabulates, normalises and ranks, but the award and every score are yours. It gives no legal or procurement advice.
Rules carry a citation and an effective date
Thresholds and method rules are versioned reference data, never hard-coded, so an old evaluation still shows the rule that was in force when it was run.