ZIPEvaluation Criteria & Scoring
RFP Evaluation Criteria Builder
Factors in, a 100-point weighted framework out, with anchored ratings and a sensitivity check that shows when your ranking changes.
$49
A defensible evaluation record for every RFP you run.
RFP Evaluation Scoring for Small Agencies replaces the spreadsheets and Word documents behind an evaluation with one focused workspace: independent scoring, consensus, price normalisation and an award file.
- Join the waitlist · 3-day free trial when the app opens
- Records and computes. You make the award decision.
- No AI scoring. Evaluators stay human.
The problem
The cost of the status quo
Rebuilding the file every time
4 RFPs × 25 hours × $45 = $4,500/yr in staff hours on criteria, scoresheets, tabulations and consensus minutes.
A weak record loses protests
About $2,000/yr expected re-solicitation cost ($6,000 once every ~3 years) plus $1,000/yr of staff time answering monitoring or audit findings.
Outside help to get it right
About 12 hours at $125, or $1,500/yr.
Free templates stop at layout
They give no variance flags, price normalisation, ranking or audit trail.
About $9,000 a year for a buyer running four RFPs. Realised or probable costs only.
The solution
One focused workspace
- Weighted criteria builder with anchored ratings.
- Independent scoresheets hidden until the round is locked.
- Consensus record with rationale per criterion.
- Price normalisation and a cost or price analysis worksheet.
- Award memo (DOCX and PDF), protest-file and debrief checklist, and an immutable audit trail with ZIP export.
Features
Everything you need to run a defensible evaluation
Weighted criteria builder
Anchored rating definitions and a starter criteria library. Weights must total 100 before a round can open.
Independent scoring and variance flags
Scoresheets stay hidden from other evaluators until the round is locked. Flags inform the discussion and never block lock.
Consensus record and weighted ranking
Rationale per criterion and final agreed scores entered by people, with a weighted ranking and tie handling.
Bid tabulation and price normalisation
Bid tabulation by paste or CSV, lowest-price formula and points-per-dollar, with a cost or price analysis worksheet.
Award file (memo, checklists, audit trail)
Award memo in DOCX and PDF, a protest-file and debrief checklist, and an immutable audit trail.
Versioned reference data with citation and effective date
The procurement method comes from versioned threshold reference data, each rule with citation and effective date.
How it works
- 1
Set up
Solicitation, procurement method from versioned reference data, weighted criteria.
- 2
Score
Committee members score independently by magic link, then you lock the round and run consensus.
- 3
Assemble
Enter bids, normalise prices, rank, record your decision and export the award file.
ROI Calculator
What does rebuilding your RFP file cost?
- Competitive RFPs per year
- 4
- Staff hours per RFP
- 25
- Loaded staff hourly rate
- $45
- Outside advisor hours per year
- 12
- Advisor hourly rate
- $125
- Audit or monitoring response
- $1,000/yr
Estimated annual savings
$6,612
Status quo $9,000/yr vs Essentials $2,388/yr.
Example: 4 RFPs a year at the default inputs.
Try the calculatorStore
Templates and workbooks for your evaluation file
ZIPProcurement Planning & Method Selection
Procurement Method Selector
Funding source, dollar value and date in; the procurement method and documentation list out, each traced to a dated, cited federal rule row.
$29
ZIPBid Tabulation & Price Analysis
Bid Tabulation and Price Analysis Workbook
Bids in, evaluated prices and normalised price scores out, plus a cost or price analysis worksheet and a responsiveness checklist per proposal.
$99
Blog
Guides for defensible RFP evaluation
Award File & Documentation
Debriefing Unsuccessful Offerors After an RFP: What to Share and What to Record
A well-run debrief explains the evaluation without reopening it. This guide covers preparing from the consensus record, what to share, and how to document the conversation.
Rovaryn Digital · October 30, 2026 · 9 min read
Award File & Documentation
Record Retention Under 2 CFR 200.334: How Long to Keep the Procurement File
Three years is where federal retention starts, not always where it ends. This guide explains when the clock starts, what extends it, and how other schedules may require longer.
Rovaryn Digital · October 27, 2026 · 9 min read
Award File & Documentation
The RFP Award Memo: How to Write a Selection Memo That Shows Your Reasoning
The award memo summarizes a decision your organization made. This guide covers what it should contain, how it links back to the consensus record and price analysis, and the claims to avoid.
Rovaryn Digital · October 23, 2026 · 9 min read
Pricing
Simple pricing for small agencies
Essentials
$199/mo
Professional
$349/mo
Business
$599/mo
Enterprise
Starting at $1,199/mo
RFP Evaluation Scoring for Small Agencies
Join the waitlist. 3-day free trial when the app opens.
- Join the waitlist · 3-day free trial when the app opens
- Records and computes. You make the award decision.
- No AI scoring. Evaluators stay human.
- typical status-quo cost at four RFPs a year
- $9,000/yr
- typical status-quo cost at four RFPs a year
- staff time to rebuild the file per RFP
- 25 hrs
- staff time to rebuild the file per RFP
- scores visible before lock
- 0
- scores visible before lock