Features
Everything you need to run a defensible evaluation
One workspace for criteria, scoring, consensus, price and the award file.
Solicitation setup
Procurement-method selector
Funding source and dollar value drive the required method and documentation from versioned threshold reference data, each rule with citation and effective date. An old evaluation shows the rule in force when it was created.
Records and computes. Does not give legal or procurement advice.
Weighted criteria builder
Anchored rating definitions and a starter criteria library. Weights must total 100 before a round can open.
Evaluator invitations by magic link
Scoring or advisory role, with a conflict-of-interest attestation.
Scoring
Independent scoresheets
Hidden from other evaluators until the round is locked, enforced in the database.
Variance flags
Configurable spread per criterion. Flags inform the discussion and never block lock.
Consensus record
Rationale per criterion and final agreed scores entered by people.
Weighted ranking
With tie handling.
Price and tabulation
Bid tabulation by paste or CSV.
Price normalisation
Lowest-price formula and points-per-dollar, with a cost or price analysis worksheet.
Responsiveness checklist per proposal.
Award file
Award memo generator
DOCX and PDF.
Protest-file and debrief checklist.
Immutable audit trail
With a ZIP export of the full evaluation file (Professional and above).
Platform
Four team roles (Admin, Manager, Analyst, Viewer).
Organisation-level isolation.
Store workbook import.
Closed evaluations stay readable and exportable after a plan lapses.
Use cases
- Grants or finance manager at a grant-funded nonprofit.
- School business official or special-district coordinator running four or more RFPs a year.
- Procurement analyst at a sub-recipient network.
- Consultant running evaluations for several small entities.
Before and after
| Today | With RFP Evaluation Scoring |
|---|---|
| Excel and Word rebuilt per solicitation | One workspace, same file structure every time |
| Evaluators see each other's scores | Scores hidden until the round is locked |
| Hand-built price formulas | Documented, deterministic price normalisation |
| Rule picked from memory or an old policy | Method suggested from versioned reference data, with a citation |
| Award file assembled by hand | Memo, checklists and audit trail generated |
What it does not do
- It does not publish solicitations, take bids or run a supplier portal.
- It does not use AI to score.
- It does not make the award decision.